MINUTES
OF EMOA COMMITTEE MEETING HELD AT THE RED LION, KEGWORTH ON 25th November 2002
Present : R.
Edwards, P. Olivant, A. Hawkins,
R. Denney, A. Portsmouth, M. Godfree. E. Williams, M. Gardner, H. Palmer,
R. Shooter, R. Williamson, D. Gale, I.
Coe, I. Whitehead
1.
Apologies for absence : J.
Woodall, R. Macdonald, P. Leake.
2. Approval of the minutes of the last meeting.
Carried, in spite of or because of small print
3. Website version of minutes.
To be printed in full
4. Requests for additional urgent items on the
agenda.
as below
5. Urgent items to be covered.
5.1
Inter-Club Relays. If any club wishes to put these on, EMOA will
support them, in particular with publicity.
ACTION
CLUBS
5.2
EMOA Logo. EW to come up with design.
ACTION EW
5.3
Duke of
Edinburgh’s Award. EM Clubs are now “access organisations”, and we
might attract new youngsters, as well as our own juniors being able
to chart their improvements.
5.4
Electronic Punching.
Derek Gale has volunteered to take over the care of
this equipment, and is to come up with a system ( paper or other ) that
will work. May need complete
battery replacement after many recent unit failures.
5.5
Countryside Access may now be improved for ‘open land.’
5.6
BOF event Insurance still covers events where for part of the area
no
written permission
exists, as long as the event is registered.
5.7
Development Officer. Still no volunteers.
5.8
Controllers’ Conference. Very successful, 15 EM Controllers attended.
Possible future need for training for Organisers.
5.9
JK 2004. Worryingly, no progress from NWOA. No budget yet, some
officials only just appointed. Problems with car-parking
and access, and with lack of
meetings and communication.
6. Matters arising from the last meeting.
None
7.
Correspondence.
None
8.
Fixtures.
8.1 Galoppen
changes were to remove Blidworth,
and add RAFO event at
Temple Wood (Mar 2nd). It is
still hoped that LOG might put on one or two.
8.2 It was
decided after discussion that Harlow Woods results should stand, despite
not having a brown course and some competitors not running their normal
courses.
8.3 Organisers
were reminded to put Galoppen status on event fliers.
8.4 Night League
events were also fixed as Sense Valley, Bulwell Park,
Bosworth CP, and Haywood Oaks.
8.5 BOF members
do not have to pay extra insurance at Trailquest events.
8.6 BOF to be
asked to fund software improvements to enable the
electronic transfer of
Fixtures nationally. Would also offer improvements for regional
fixture lists. Agreed that if BOF do not fund this, EM to pay up to
£60 provided that other
regions do the same.
8.7 Offers
are being sought for Junior Home Internationals 2004, but EM has
too many other commitments.
8.8 Offers also
invited for Junior Team Relays 2004/5, and British Schools
Score Champs 2004/5, and VHI 2005.
9.
Committee Reports
Council
No meeting
Coaching
9.1
CRB disclosures, with proof of identity, to HP when coaches renew
their
qualification.
9.2 Regional
coaching course to be held in Feb,
or course for club coaches in Lake
District.
9.3
Tutor/Assessor course in Jan
in Crewe.
9.4
EM Juniors were the only ones to take up the Personal Performance
Course at
Bigland. May be another in spring in the south.
Event
Standards
9.5 There is now a new Rules booklet, and a new Course Planning booklet.
9.6 New ‘Ageless’ Junior courses generated a lot of discussion. BOF has recommended to stop this experiment. EMOA decided to continue with the ‘ageless’ classes for our 3 spring badge events.
9.7 From 1st Jan, Brown course lengths should be shortened ( as per Guidelines ), which may mean clubs putting on Black courses.
10.
Other Representatives
Schools Development
Still
small amount for small coaching area to be mapped ( LEI ?).
Mapping
Clubs reminded to print punching boxes on edges of new
maps to be used in
case of Electronic Punching failure.
National Forest/Woodland Trust
10.1
Risk
Assessment ( copy from RD if needed ) to be sent with ER2s.
10.2
National
Forest Trophy was awarded to Graham Watson (Outwoods ).
11.
Treasurer’s Report.
No
discussion
12.
EMEWS
12.1
Aim to put out the next issue at Clumber ( 22nd Dec ).
13.
Electronic Punching
Dealt with under
5.4.
14.
Website
14.1
Now up to
10 hits per day.
14.2
Recent/last-minute
changes can be high-lighted.
15.
A.O.B.
15.1 NUOC
was welcomed to the meeting, in the person of Ian Coe. He raised the possibility of
help from EMOA, but it is more likely to be in the form of help with events,
although unclaimed lost property will be
directed to NUOC for the use of new members. The problem of continuity within a
University club was discussed.
16.
Date of next meetings.
16.1
Next Committee meeting : Monday January
27th , Red Lion at
Kegworth,
at 7.30pm.
16.2
Other meetings in 2003 :